Over time, your occasion files can get cluttered with day to day events you enter but never get around to deleting. Since each file holds about 2000 occasions, it would take a long time for them to actually fill up but these occasions do waste space and slow down the display of event lists a little because they have to be checked even though they never appear. Auto-delete is a method of automatically removing these occasions from your files.
What gets deleted
Only occasions that have a specific month, day and year and nothing else in their date pattern are considered for auto-deletion. Repeating events are never deleted unless you do it yourself. We just want to get rid of the obvious waste. Anything else is your problem.
When it is deleted
The first time you open the application each day all files in the active list are checked for occasions to be auto-deleted. You can exclude files from this check by turning off their Auto-Delete checkbox in menu: File • Occasion Files. Turn off all automatic delete checks via pref: General • Delete expired one-time occasions. You can always run the check manually by selecting menu: File • Delete Expired Occasions.
If you like to keep old occasions for a few days, use pref: General • Grace period to specify how many days expired occasions should be kept before getting auto-deleted.
Prompting
You are normally asked to OK each auto-deleted occasion, but you can turn off this prompting in pref: General • Ask before auto-deleting. At the prompt you can also click <Keep All> to stop the auto-delete process or click <Delete All> to delete all remaining expired occasions without asking.
Making Backups
You will probably invest some time in creating your occasions and customizing this package. Take a few moments to make backup copies of the important files. Then if the worst happens you won't have to recreate everything.
Here is what you need to save:
-- The Remember's Settings file, found in the Preferences folder inside the System Folder. This contains all of your preferences such for text styles, occasion types and also your active occasion file list. If it does not exist, it is automatically created by the application with a default set of preferences.
-- Your occasion files, located in the Occasions folder inside the System Folder, unless you chose to put them somewhere else. These contain all of your personal events. You can find the location of a file in the active list by selecting menu: File • Occasion Files… then clicking on its name in the list. The path to the file is given at the bottom of the dialog window. Also, make sure someone is responsible for making backup copies of occasion files shared on a network.
Format a floppy disk and name it 'Remember? Backups'. Create a folder on it with today's date in the name and drag copies of the settings file and all your occasion files to the folder. Repeat this every few weeks or after you make significant changes. The files are small so you should be able to fit many backups on a single diskette. When it is full, start a new disk or delete the oldest folder to make room. You might want to create an occasion that reminds you to make a backup.
Rather than saving copies of the application itself, just keep a copy of the original distribution package. If you received it on a diskette, keep the diskette with your backup floppy. If you downloaded it from an on-line service or BBS, drag a copy of the original download file to a floppy disk so you can reinstall if needed.
